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One platform for the whole facilities lifecycle.

Assess conditions once. Keep your asset database current as work gets done. Plan and fund from the same data. One live record for every site.

AI-driven
Facilities Database
Scoring building conditions…
Native AI for Analytics & Reports
Talk to your data. AI does the math.
Need vs. funding by school?
Σ$112.3M
✓ Report
Asset Database
Every system, make, model and lifecycle.
Carrier RTU-2 · Lab 114+11 yrs
Facilities Assessment
Condition scores for every site, building and room.
Work Orders
Requests, triage and crews in one queue.
Roof leak over stageEmergency
HVAC not coolingUrgent
District Finance
Bonds, funding sources and shortfalls.
High-priority need $112.3M−$32.3M gap

Key features.

01

Conversational AI for analytics & reporting.

“Summarize our district's capital need by category and condition.”
Report ready · 6sExport
Needs Assessment
District report · 8 facilities · 5-year outlook
Total District Capital Need
$246.8M
Facilities Assessed
8
Total Issues
3,642
Poor & Critical (Heat Factor 4–5)
45%
% Costs by Issue Category
Share of total capital need
Building Systems25%
Building Envelope21%
Modernization18%
Site Condition16%
Indoor Quality11%
Site Improvements4%
Other5%
Cost by Heat Factor
13%
18%
24%
26%
19%
HF 1
HF 2
HF 3
HF 4
HF 5
District-Wide Cost by Category & Heat Factor
Top six categories, $M
$80M
$60M
$40M
$20M
0
Bldg Systems
Envelope
Modernization
Site Condition
Indoor Quality
Site Improv.
HF 1 · ExcellentHF 2 · GoodHF 3 · ModerateHF 4 · PoorHF 5 · Critical

Ask in plain English

Type a question like “roof needs by school over the next five years” and get a report back.

Grounded in your record

Every figure comes from your district's own assessments, assets, work orders and funding sources.

Board-ready output

Charts, tables and a written summary, ready for a board meeting or bond oversight committee.

02

Facility assessments for every building and category.

Location
Gymnasium
Dance-Wrestling
Weight Room
Classroom 102
Science Lab 114
Multipurpose Room (MPR)
Library & Media Center
Classroom 208
Administration
Heat Factor
HF
2.7
3.0
2.7
3.7
3.1
3.5
3.3
2.6
3.3
Building Envelope and StructureENV
Exterior Walls
Roof
Window
Door
Building Access
Structure
Americans with Disabilities Act
Fire Life Safety
EW
RF
WD
DR
BA
SS
ADA
FLS
3
2
4
1
3
3
1
3
5
3
3
5
1
4
2
2
1
2
4
3
2
3
3
2
2
3
4
2
3
1
4
4
3
4
2
4
4
5
5
3
3
3
5
2
3
4
5
5
3
3
4
3
1
3
3
4
4
3
3
2
4
2
2
3
4
2
3
3
3
2
5
5
Building SystemsSYS
Fire Alarm
Fire Sprinkler
Electrical
Mechanical
Plumbing
Technology
Acoustics
Americans with Disabilities Act
Food Service
FA
FS
E
M
P
T
AC
ADA
FD
1
3
1
1
3
4
2
2
3
2
2
4
2
3
3
3
3
1
4
4
2
3
3
4
4
2
5
4
5
3
4
4
4
3
5
5
3
4
1
3
2
2
2
4
2
5
3
3
3
5
5
2
2
3
5
4
4
4
4
2
5
4
5
2
3
2
1
2
2
3
1
5
3
3
2
2
3
3
5
2
1
Indoor QualityIQ
Acoustics
Ceiling Finish
Fixed Furniture and Equipment
Floor Finish
Interior Opening
Modernization
Wall Finish
ACT
CF
FFE
FF
IO
MOD
WF
3
3
5
3
3
3
2
2
3
2
4
4
1
5
2
1
3
1
2
2
1
4
4
3
4
3
3
5
3
2
2
1
4
3
4
1
3
5
3
5
3
2
2
3
5
4
2
3
2
3
3
2
4
2
4
2
5
4
3
5
2
3
4
Modernization
Level 1
Level 2
Level 3
1
2
3
3
3
4
5
4
3
3
3
4
5
5
4
3
5
4
4
4
3
2
4
2
3
2
2
4
2
5
Condition score1 Good23 Fair45 Critical

Needs assessment

Standardized condition assessments for every site, building, floor and room, captured once in the field.

Condition scores

Every building is scored the same way, then rolled up by campus and across the district.

Enrollment and capacity

Bring enrollment projections and classroom loading into the same record as condition.

03

A detailed view into every asset.

MECHANICAL & PLUMBING
Carrier 12.5-Ton Rooftop HVAC Unit (RTU-2)
Riverbend High SchoolScience Wing · Science Lab 114
Lifecycle & SpecsIssuesDocuments
Lifecycle
Installed
1990
36 years old
Expected life
25 yrs
Standard for model
Status
+11 yrs
Past end of life
Replacement
$68,000
Est. in 2026 dollars
Install · 1990Expected EOL · 2015Today · 2026
198620082030
Description
Serves Science Lab 114 and the adjoining prep room. Original 1990 unit; compressor replaced in 2011.
Last servicedMar 12, 2026
RefrigerantR-22 (phased out)
Identity & Specs
TypeHVAC
CategoryMechanical & Plumbing
MakeCarrier
Model48TCED14A2A5
Serial2390G20417
Location
FacilityRiverbend High School
BuildingScience Wing
RoomScience Lab 114

Site to room hierarchy

Every site, building, floor and room organized the way your team already works.

Systems and equipment

Roofs, HVAC, plumbing, electrical and fixtures, each with age, condition and expected life.

Lifecycle and replacement

See when each system reaches end of life and what replacement is likely to cost.

04

Work orders to manage operations.

Needs Triage
12
Open Work Orders
24
Emergency
2
Urgent
7
Routine
15
Search work orders
All Facilities
StatusOpen, Assigned, In Progress
Priority
Assigned To
Category
Work Order
Location
Submitted
Priority
Status
Assigned To
Category
Roof leak over stage
Mesa Verde High School
Multipurpose Room
1h ago
Emergency
Assigned
Dana Ortiz
Roofing
Roofing
Fire alarm trouble signal
Sierra Vista High School
Building A · Admin
3h ago
Emergency
In Progress
Priya Nair
Fire & Life Safety
Fire Alarm
HVAC not cooling
Riverbend High School
Science Wing · Lab 114
5h ago
Urgent
In Progress
Marcus Reed
HVAC Technician
HVAC
Gym exit door won't latch
Westfield High School
Gymnasium
8h ago
Urgent
Assigned
Kevin Brooks
Carpenter
Doors & Hardware
Restroom faucet leaking
Cottonwood Ridge High School
Building B · Boys Restroom
1d ago
Routine
Open
Luis Ramirez
Plumber
Plumbing
Flickering hallway lights
Riverbend High School
Wing 200 · Main Hall
1d ago
Routine
Assigned
Ray Chen
Electrician
Electrical
Projector won't power on
Harvest Plains High School
Classroom 208
2d ago
Routine
Open
Tom Alvarez
IT / AV Technician
Technology
Showing 7 of 24 open work orders1234

Request and assign

Staff submit requests tied to a room or asset. M&O assigns, schedules and tracks them.

Maintain records

Work orders indicate asset condition and the plan reflects what was actually fixed.

History by asset

A full maintenance history for every system, ready for the next assessment.

05

Funding sources connected to planning.

High-priority need
$112.32M
1,284 issues of condition 4–5 across 8 schools
Total funding
$80.00M
3 bond series + 2 other sources
Shortfall
−$32.32M
Total Funding − High-Priority Need
Deferred maintenance
$128.34M
Unfunded2,047 DMP issues across 8 facilities

Long-range plan

A 10–15 year roadmap that aligns enrollment, programs and capital investment.

Capital project list

Projects ranked by need, scoped and priced with annual escalation.

Funding match

Projects matched to bond series, state awards and local sources, ready when the funding window opens.

See how we capture your facility data and bring it to life.

Site scans, district data and condition surveys become one live record you can plan, fund and maintain from.

Learn more

New to Athenate? Schedule a demo →

Facilities planning and management for TK-12 school districts.

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